Trips

Overview

If a shoot requires travel — flying to a location, staying overnight, driving significant distances — Trips tracks your accommodation and travel legs in one place, calculates mileage claims, and keeps all costs in view.

Trips

Accessing Trips

Planning tab → Trips

Trips can also be opened from a booking’s Team tab.

Each row shows the trip’s cost and any mileage claim — “120 mi · £54.00 claim” — and, when a free cancellation is about to run out, “Cancel by 15 Oct”. A personal trip is marked Personal.

Creating a Trip

  1. Tap +, or Planning → New Trip (⌃T) on a Mac
  2. Enter:
    • Trip title (required)
    • Booking (optional) — or switch on Personal trip (no booking)
    • Notes
  3. Tap Save

Edit on the trip changes any of these later, including the booking it’s for. Linking a booking adds Net profit after trip costs to the summary.

The Trip

A trip reads as one day-by-day plan. The cost summary comes first, then a section for each day — “Today”, “Tomorrow”, “Fri 16 Oct” — with the travel and the stays in the order they happen. Add Stay and Add Travel sit at the foot.

An empty trip says Nothing Planned Yet.

Adding Accommodation

From the trip:

  1. Tap Add Stay (on a Mac, Planning → Add Stay…)
  2. Enter:
    • Name — Hotel/Airbnb/resort name (required)
    • Property type
    • Address
    • Check in / Check out
    • Per night rate
    • Booking reference
    • Set cancellation deadline if it can be cancelled for free
  3. Tap Save

A stay with a cancellation deadline shows whether it can still be cancelled, each state with its own symbol.

Adding Travel Legs

A travel leg is one journey segment (e.g., home to airport, or airport to hotel):

  1. Tap Add Travel (on a Mac, Planning → Add Travel Leg…)
  2. Enter:
    • Mode — Car, Train, Ferry, Flight, Walking, Taxi / Rideshare, Other
    • From and To
    • One-way distance — or tap Estimate — and whether it’s a Return journey
    • Depart and Arrive
    • Journey cost
  3. Tap Save

Mileage Claims

If you drive to a shoot, travel legs with a distance automatically calculate the mileage claim at your configured rate. The total mileage claim is shown in the trip summary and flows through to your Expenses report.

Trip Cost Summary

The summary at the top of the trip shows:

  • Accommodation, travel and the total cost
  • The mileage claim, with the distance it covers
  • Net profit after trip costs, when the trip is linked to a booking

Deleting a Trip, a Stay or a Leg

Swipe it and tap Delete. Apex Lucis asks first; deleting a trip says how many stays and legs go with it.