Settings
Accessing Settings
Tap the gear icon (⚙) in the top right of any main screen, or navigate via the main tab bar on iPad. On a Mac, choose Apex Lucis → Settings… (⌘,).
Changes apply as you make them — there’s nothing to save.
Apex Lucis Pro
The first row. It shows whether you’re subscribed and when the current period ends, with Subscribe to Pro…, Restore Purchases and Manage Subscription…. See Pro Features.
General Settings
| Setting | Description |
|---|---|
| Country and Language | Used when writing Wildlife field guides. Guides already written keep their language |
| Equipment Service cycle | How often you service your kit, in months. Used to work out when gear is due a service |
Drone Settings
| Setting | Description | Default |
|---|---|---|
| Max Altitude | Your default altitude ceiling for drone flights, in feet | 100 |
| Regulation Label | The name of your regulating authority (e.g. CAA, FAA) | CAA |
These are defaults only — they pre-fill the corresponding fields when you create a new drone Permit, where you can override them per location. Apex Lucis does not verify registration validity or check airspace.
Preferred Conditions
Choose the Shoot Type the Shoot Score is weighted for — Landscape, Wildlife, Portrait, Night Sky or Custom.
Each preset shows how much it weighs cloud cover, wind speed, precipitation and visibility. Copy to Custom copies a preset’s weights into Custom and switches to it, so you can adjust them with the sliders. You can also change the shoot type straight from the Shoot Score screen.
Business Settings
| Setting | Description | Default |
|---|---|---|
| Tax label | What tax is called on invoices (VAT, GST, Tax, etc.) | VAT |
| Tax rate | Percentage applied to invoices | 20% |
| Invoice prefix | Code prepended to invoice numbers | INV |
| Invoice number format | Sequential (INV-0001), Sequential Year (INV-2026-0001) or Sequential Month (INV-2026-06-0001) | Sequential Year |
| Invoice due days | Days after issue before an invoice is due | 7 |
| Deposit percentage | Default deposit as % of total | 25% |
| Bank | Sort code and account number, shown on invoices | Empty |
| Travel Claims | The label for your mileage and the rate claimed per mile or km | HMRC rate (UK) |
| Include client details in calendar events | Whether client names, phone numbers and prices go into the calendar events made for bookings | Off |
| Hot lead hours | Hours before a new enquiry is flagged as needing response | 48 |
| Lead response target | Your target response time for new enquiries (hours) | 24 |
| Default shoot duration | Default duration when creating a booking | 1 day |
| Financial year day/month | Start of financial year for reports | 6 April (UK) |
| Default markup % | Added on top of a cost when you first mark it reimbursable by a client | 0% |
| Payment link | Your own payment page — Stripe, PayPal, GoCardless | Empty |
| Turnaround (days) | How long after a shoot you promise the images, where a package does not say otherwise | 14 |
Next Number shows the number your next invoice will get. Numbers are never reused — deleting an invoice leaves a gap. Reset Numbering… starts again from the beginning, and is only offered once every invoice has been deleted; it’s for clearing out test data, never for a number that has reached a client.
Leave Include client details in calendar events off if your calendar syncs to Google or Exchange and you’d rather client details stayed on this device.
A Default markup of zero recharges costs at what you paid. Whatever you set applies at the moment a cost is marked reimbursable — changing it later never re-prices a recharge you have already entered. See Charging a cost to a client.
Your Payment link goes on every invoice PDF, as an address and as a scannable code. A single invoice can override it in its own Payment Link field. See Getting paid from the PDF.
Apex Lucis takes no payment and never sees one. The link is yours, and the client pays you directly.
Tax and mileage rates are offered as defaults for convenience. Verify the rates that apply to you with your accountant.
Sample Data
Fills Apex Lucis with a worked example — a season of shoots, the clients behind them, the invoices they raised and the locations they happened at — so you can see how the modules fit together before entering anything of your own.
You are offered it once during onboarding, and it is off unless you ask for it. Settings → Sample Data adds or removes it at any time.
Remove Sample Data tells you what it will take before it takes it. Anything you built on an example — an invoice raised against a sample booking, say — goes with it, and the confirmation counts those separately. Anything you created on your own is untouched.
Disclaimer
The app’s position on the money figures it produces: what it does, what it does not do, where its numbers come from, and whose responsibility a filing is.
Apex Lucis records what you enter and totals it up. It is not accounting software, it files nothing on your behalf, and nothing in it is financial, tax or legal advice. Have any figure reviewed by a qualified accountant before you act on it.
Company Settings
| Setting | Description |
|---|---|
| Company name | Your business or trading name |
| Company logo | Image shown on invoices and contracts (tap to upload) |
| Business email on invoices | |
| Phone | Business phone on invoices |
| Address | Business address on invoices |
| Website | URL shown on invoices |
| Review Link | Where clients leave reviews — your Google listing, a Trustpilot page, a form on your own site |
| What You Deliver | The word your clients see for what they are getting — images, photographs, pictures, artwork |
Add your bank details in Settings → Business so clients know where to pay. They appear at the bottom of every invoice PDF.
Fill in your review link and the review request raised from a booking’s Delivery tab carries it for you. See Templates.
What You Deliver is your word, used in every message a client reads. Leave it empty and Apex Lucis says images. Set it to photographs, pictures or artwork and the delivery notice, its subject line, the review request and the anniversary message all follow.
Privacy
Every permission Apex Lucis can ask for, in one place, with the option to grant it or to jump to the system settings if you have already declined.
| Permission | What it is for | Without it |
|---|---|---|
| Location | Sun, moon, tide and weather conditions for where you are standing | Environmental screens fall back to your saved locations |
| Notifications | Shoot reminders, condition warnings, golden hour, low tide, overdue invoices, contract chase-ups | Nothing can remind you; alerts are still listed under Notifications |
| Calendar | Adding confirmed bookings to your calendar and keeping them up to date | Bookings will not appear in your calendar; everything else works normally |
| Camera (iPhone and iPad) | Scan Receipt in Expenses | Receipts can’t be scanned; you can still add one from Photos |
Each row shows its current state:
| State | Meaning |
|---|---|
| Allowed | Granted |
| Limited | Granted, but not fully — see the note on calendar access below |
| Denied | You declined. Apex Lucis cannot ask again, so the row offers a link to the system settings instead |
| Restricted | Blocked by Screen Time, parental controls, or a device management profile. Nothing in Apex Lucis or in Settings will change this |
| Not Set | Not asked yet |
Calendar access has to be Allowed. iOS and macOS offer an “add only” level that would let Apex Lucis create events, but not read them back. Bookings will appear, but editing one creates a duplicate and cancelling one leaves the old event behind. This leaves your personal calendar messy. If you don’t want to give Apex Lucis it still tracks your bookings internally, you just don’t seem them against the other activities you have going on in your life
Apex Lucis asks for these only when a feature needs one, and works without any of them — you lose what each one does, and nothing else.
Hidden Messages
Some warnings report something that is true every time — no iCloud account on this device, or calendar access granted as “add events only” — so they offer Don’t Show Again rather than reappearing on every booking you save.
Show These Again brings them all back. The count above it says how many are being held. Hiding is per device, and per warning: silencing one does not silence a different problem you have not been asked about.
Region
Settings → Region
| Setting | Description |
|---|---|
| Currency | Shown for reference. It’s chosen when you first set up Apex Lucis and can’t be changed afterwards |
| Distance unit | Kilometres or Miles |
| Temperature | Celsius or Fahrenheit |
| Paper Size | A4, Legal or Letter — the paper size PDF exports are laid out for |
Dates and times follow your device’s own region settings.
About
- App version number
- Attributions — Apple Maps and Apple Weather, wildlife records from GBIF, elevation data from Copernicus, building data from OpenStreetMap, and the tidal harmonics from TICON-4, Copernicus Marine and NOAA
- Rate Apex Lucis
- Privacy Policy and Terms of Use
- Support