Expenses

Overview

Track every business cost — from travel and permits to gear purchases and studio hire. Apex Lucis categorises expenses, tracks which are tax-deductible, and includes them in P&L reports.

iPhone iPad/Mac
iPhone

Expense Categories

Default categories (configurable in Settings → Expenses):

  • Travel
  • Permits
  • Gear / Equipment
  • Meals
  • Accommodation
  • Other

You can add custom categories in Settings.

Accessing Expenses

Business tab → Expenses

Adding an Expense

  1. Tap +
  2. Enter:
    • Description (required)
    • Amount (required)
    • Date
    • Category
    • Tax deductible — Toggle on if this expense can be claimed against tax
    • Notes (optional)
  3. Tap Save

Mileage Expenses

If you drove to a shoot, add a mileage expense:

  1. Tap + → Select Mileage
  2. Enter the distance (miles or km, depending on your Distance Unit setting)
  3. The app automatically calculates the cost at your configured mileage rate (default: HMRC rate for UK users)
  4. Tap Save

Tip: The default mileage rate (UK: 45p/mile) matches current HMRC approved rates. Update it in Settings → Expenses if your rate differs in your country.

Importing Expenses

Tap the Import button to pull in costs you’ve already entered elsewhere in the app — trip accommodation and travel legs, studio hire, crew fees, and permit costs — and turn them into tracked expenses. Each item can only be imported once; anything already imported is marked and excluded from the list.

Expenses Overview

The main Expenses screen show any recorded expenses. You can filter this based on Month, Quarter, Year, All Time.